Checklist

Deadlines

We will add here the deadline dates for ordering different services.

Exhibition catalogue

Sähkö Tele Valo AV 2018 exhibition catalogue will be distributed to the visitors on the Paviljonki entrances.

We publish more information about the catalogue little later.

Invitations to the VIP get-together and exhibition

About a month before the exhibition we will send to you invitations to the VIP customer get-together evening (50 pieces). You can order (free of charge) more invitations, if need any. Those invitations are valid only for 7.2. from 17.30 onwards. Exhibitors have free entry with their exhibitor ID-card.

In the same package you will receive ordered invitations to the exhibition (must order beforehand).  You can order your cards ready-printed with your logo and stand number (order and prices: tiina.lampinen (at) jklmessut.fi). Distributing invitations is free of charge. The recipients must pre-register as a visitor. After the exhibition we will give you a register of those visitors who have mentioned you as an inviter upon pre-registering.

We will also send you an electronic invitation, which you can forward to your customers by e-mail. The invitation includes company-specific registration link. Use it to invite your clients to visit the exhibition, because when they use the link to register to the exhibition they will automatically be coded as invited by you!

Stand design / construction

Our technical department designs and constructs exhibition stands with aluminium profile structures, ranging from various decorations to complex constructions. Our service also includes the stand maintenance during the event. If required, we will also take care of the following services for you: constructions, furniture, lighting, water connection and sewerage, compressed air connections, decoration, greenery, electricity, data communications and cleaning.

For more information, please visit the website of our technical department.

Electricity

Stand electricity includes electrification, the audit fee and electricity consumption.

We will cut off electricity from the exhibition halls and all the stands at night. If you have for example a fridge which requires continuous electricity at your stand, it must be ordered separately.

Stand cleaning

Stand cleaning includes: – waste collection during construction – removal of plastic covers for carpeting – initial cleaning (carpet vacuuming and dusting) before the exhibition days – daily waste collection – final cleaning after the exhibition, when constructions have been removed

If your stand has a lockable backroom and you want it to be cleaned as well, give the key to the cleaning person or leave the door open.

Internet-connections

Fixed internet connection will be established with RJ-45 connectors. Price includes unlimited use of provided connection during the exhibition, and we guarantee functioning. Workstation connection can be divided with for example your own WLAN-net.

WLAN – PaviljonkiFree WLAN is available at the lobbies and doesn’t require password – PaviljonkiPro WLAN is available in the halls and meeting facilities. User ID and password you get from the exhibition office. Both are free of charge, but we cannot guarantee flawless function.

In exhibitors lounge there is a computer with internet access at your service.

Restaurant services

Jyväskylän Paviljonki has a number of cafe points and restaurants, offering sweet and savory treats as well as lunch buffet to satisfy both small and larger hunger.

Remember to take care of the personnel building or working at your stand. You can order lunch or coffee coupons beforehand, or go and buy them in the main restaurant. Giving coupons is also an easy and comfortable way to show hospitality to your partners and guests. If unused coupons are returned to the restaurant during the last exhibition day they will be deducted from the invoice. If the coupons are not returned, the charge is as ordered.

Order tasty catering to your stand from Paviljonki Restaurants. We serve you with a varied selection, and can also design catering specifically to your wishes. The plastic glasses, plates and table napkins are included the prices.

Exhibition logistics

The payer of the freight must be mentioned clearly on the bill of freight. Please notice that Jyväskylä Fair Ltd personnel cannot sign the shipments.

Delivery address

When mailing:
Jyväskylän Paviljonki / Sähkö 2018
Exhibitor / Stand number
PL 127 / Uno Savolan katu 2
FIN-40101 Jyväskylä

When using transport company and your stand is in hall A:
Jyväskylän Paviljonki / Sähkö 2018
Exhibitor / Stand number
Schaumanin Puistotie 18 / maintenance door A1
FIN-40100 Jyväskylä

When using transport company and your stand is in hall B:
Jyväskylän Paviljonki / Sähkö 2018
Exhibitor / Stand number
Schaumanin Puistotie 18 / maintenance door B2, B3 or B4
FIN-40100 Jyväskylä

When using transport company and your stand is in hall C1:
Jyväskylän Paviljonki / Sähkö 2018
Exhibitor / Stand number
Lutakonaukio 12 / maintenance door C1
FIN-40100 Jyväskylä

When using transport company and your stand is in hall D:
Jyväskylän Paviljonki / Sähkö 2018
Exhibitor / Stand number
Uno Savolan katu 2/ maintenance door D1 or D2
FIN-40100 Jyväskylä

When using transport company and your stand is in hall C2:
Jyväskylän Paviljonki / Sähkö 2018
Exhibitor / Stand number
Uno Savolan katu 8/ maintenance door C2
FIN-40100 Jyväskylä

Exhibition logistics is arranged by Suomen Messulogistiikka Oy. Please contact Mr. Erkki Koski, tel. +358 40 546 9555 or erkki.koski@smlog.fi if you need truck, forklift, storage or transport services during the exhibition. During the building-up and moving-out times the logistics service is available at the Uno Savolan katu lobby.

Contact personnel

Exhibition manager Sales director Ilari Tervekangas, tel. +358 14 334 0021, ilari.tervakangas(at)jklmessut.fi.

Project secretary Tiina Lampinen, tel. +358 14 334 0031, tiina.lampinen(at)jklmessut.fi.

Sales negotiator, technical department Ari Barck, tel. +358 14 334 0041, ari.barck(at)jklmessut.fi.

Other events during the exhibition

The VIP customer get-together will take place on Wednesday 7.2. from 18.00 – we will add more information of that night later on.

Exhibitors have the opportunity to organize short lectures / product demonstrations during the exhibition. Duration of one briefing is 15-20 minutes, beginning on the half an hour. Times are booked by order of registration. Official title and the speaker can be ensured later, at the booking stage we hope at least an indicative title and of course the desired time (day and time). Short lectures are published in the exhibition program on our website.

During the exhibition you can also organize your own customer events: banquets, meetings or even product launches. Paviljonki has a number of lecture halls, meeting and group work rooms for 10-100 people and as a special feature unique 1 200 seat auditorium. Catering is provided in both the main restaurant and the booked venue, from small meeting coffees to big dinners.

From www.360hosting.biz/jyvaskylan_paviljonki/ you will find information about our facilities, and our whole staff is happy to help you with planning and implementation of your event.

Reservations: tiina.lampinen(at)jklmessut.fi.

E-marketing

Your company’s own website is the perfect place to tell your customers of your participation in Sähkö Tele Valo AV 2018 exhibition. Therefore you should build a link from your website to Sähkö paige where those who are interested can get more information about the event.

From Media paige you will find downloadable logos and banners of the exhibition that you can use in your own marketing. You can use logos for example in e-mail signatures telling that you are a part of the event.

Press

You can send your press releases to tiina.lampinen(at)jklmessut.fi, we will add them to our website for media to upload.

Press room is Klubi in Lutakonaukio lobby, where the media representatives can read the press releases of the exhibitors. During the exhibition you can bring your press material either to this room or to the information desks.

ID-cards

Every person working at the stands during the exhibition must have a personal ID-card.

Exhibitor card allows entry to the exhibition area throughout the event. You can print your own ID-card from our website (we will add the link here closer to the exhibition). You just fill in your name, (title), company and the e-mail address where you want the confirmation. Please remember to take to printed card with you when you come to Paviljonki.

Standbuilder card allows entry to the halls only during building-up and moving-out. Standbuilder cards are printed the same way.

Links to ID-card printing opens later.

Parking

We recommend you leave your cars to the hotel parking service, because the Paviljonki Parking houses are very occupied by visitor´s cars during the exhibition days.

During the period of moving in and out, Jyväskylä Fair Ltd. offers you free car parking in parking area P3 (limited amount of places, though). Parking cards for this period will be available from the parking personnel. The parking areas beside Jyväskylän Paviljonki are controlled by the traffic wardens of the city of Jyväskylä. Accordingly, the parking card should be placed so that it is clearly visible through the vehicle windscreen. Heavy-duty vehicles are to be moved away from the area for the duration of the exhibition.

During the exhibition period, 7.-9.2., parking is subject to charge in all areas. The parking fee is either 1 euro / hour or 12 euros / day. You can pay the charge directly to an automatic cashbox located in the parking houses.

Wireless telecommunication equipment

Use of wireless telecommunication equipment, such as wireless microphones or radio transmitters, always requires authorisation from Production Manager Kimmo Kemppainen (kimmo.kemppainen(at)jklmessut.fi) 2 weeks before the exhibition at the latest.

Fixing

It is not allowed to fix materials of any type to the hall walls.

Materials can be fixed to the hall floor using exclusively adhesive tape that can be detached from the floor without leaving marks, e.g. Eurocel 704. This tape can be purchased at the Exhibition office. If a tape that violates the floor when removed or leaves traces is used, we will charge the repair / cleaning costs from the exhibitor.

It is not allowed to paint stand wall elements or stick any material on them. Decoration materials can be fixed to the frame profiles by suspending. Decoration materials can be fixed to the wall panels using strong tape, e.g. Pro Contact or Powertrips; for felt-surfaced wall panels, decoration pins can also be used. Adhesive tape and silicone tape can be purchased from the Exhibition office.

Exhibitors are responsible for removing all fastened materials from the elements before dismounting the stand. Exhibitors or stand builders are also responsible for removing floor tapes.

Waste treatment

Normal construction and disassembly waste, packaging material, etc. left from stand construction are collected for recycling by our contractor free of charge. For the waste management of special stands (e.g., wood-construction stands), we will give a separate quotation.

Our contractor takes care of waste collection also during the exhibition time if you have ordered stand cleaning. If you have not ordered stand cleaning and you have waste to be collected, you should deliver it yourself to the waste containers located in the halls paying attention to appropriate sorting. Please observe the signs attached to the waste containers. Besides the energy waste, there are containers in the halls for waste that is taken to the landfill sites as well as for waste paper and carton.

No waste should be taken to the outdoor collection points.

Exhibition office

The exhibition office in Uno Savolan katu lobby is open for exhibitors during the stand construction and dismounting times. During the event, the exhibitors can turn also to the exhibition office in Lutakonaukio lobby. Suspension hooks, carpet tape and silicone adhesives for wall mounting can be hired from the exhibition offices.

Copying service is available at the Uno Savolan katu lobby.

Lounge for the exhibitors

Klubi in the Lutakonaukio lobby is the rest room for the exhibitors. There you can rest a while, enjoy some refreshments and for example check your e-mail with free Internet Access.